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Late/Absence Procedures

Absence and Term Time Leave


Please refer to our policy on 'Late/Absence Procedures' for further details.  When a child is absent from school, we should be informed by telephone as soon as possible. A child returning after an absence should bring a note of explanation. Reasons for absence can also be e-mailed to If we are not given a suitable reason for an absence then it will be recorded as unauthorised. Our office administrator monitors absence levels of all pupils on a regular basis.


From the beginning of the academic year, 2015 to 2016, the government is reducing the persistent absence threshold from 15 per cent to 10 per cent. Therefore, a pupil is now considered to have persistent absence if their attendance falls below 90%. This change came about because to have 85% attendance means a pupil has to be absent for 56 sessions (28 days) of school. This is a great deal of schooling to miss and, in the government’s opinion, setting the bar too low in this respect. Where there are high levels of absence, particularly unauthorised absence, then the schools Educational Welfare Officer (EWO) will be informed and action taken.


As of the 1st September 2013, a change in legislation means that there is no entitlement for parents to take their child on holiday during term time. Any application for leave must only be in exceptional circumstances and the Head Teacher must be satisfied that the circumstances are exceptional and warrant the granting of leave. Head Teachers would not be expected to class any term time holiday as exceptional.


If parents believe that there is an exceptional circumstance for leave during term time then they must complete an absence form. This can be obtained from the office or downloaded via the links above. Forms should be completed and returned to school at least three weeks before the intended date of the absence.


Parents should be aware that the school will not take into consideration:


  • availability of cheap holidays
  • parents work patterns
  • availability of desired accommodation
  • poor weather experienced in school holiday periods
  • overlap with the beginning or end of term